Quote vs Invoice: What’s the Difference?
If you're running a business, chances are you've used both quotes and invoices — but do you know how they're different and when to use each?
Let’s break it down:
🧾 What is a Quote?
A quote (also known as an estimate) is a document you send to a potential customer before you provide services or products. It outlines the expected cost and terms of the job.
A quote typically includes:
- A breakdown of services or products
- Estimated costs
- Validity period
- Terms and conditions
Use case: When a client asks, “How much will this cost?”
💼 What is an Invoice?
An invoice is a request for payment sent after the service or product has been delivered.
An invoice typically includes:
- Invoice number
- Date of issue
- Detailed charges
- Payment due date
- Payment methods
Use case: After you've completed the job or delivered the product.
🔍 Quick Comparison Table
| Feature | Quote | Invoice |
|---|---|---|
| Purpose | Estimate future work | Request payment for completed work |
| Timing | Before work begins | After work is done |
| Legal Binding? | Usually no | Yes, for tax and accounting |
📌 Final Thoughts
Quotes and invoices serve different roles in the sales cycle — both are crucial for clear communication and smooth cash flow.
With EasyGoInvoice.com, you can create both quotes and invoices in seconds, all in one place!
Stay organized. Stay professional.